Appointed attorneys (and other authorized service providers) are reimbursed for the actual cost of reasonably incurred travel expenses, for travel in connection with representation under the Criminal Justice Act (CJA). [18 U.S.C. § 3006A(d)(1)] [18 U.S.C. § 3006A(e)] Reimbursement may be claimed on the pertinent CJA voucher as reimbursable out-of-pocket expenses. Per diem may not be claimed in lieu of subsistence. [Guide, Vol. 7, § 230.63.40(b)] [Guide, Vol. 7, § 320.80]
In determining whether actual expenses incurred are “reasonable,” counsel (and other authorized service providers) should be guided by the prevailing limitations placed upon travel and subsistence expenses of federal judiciary employees in accordance with existing government travel regulations. [Guide, Vol. 7, § 230.63.40(c)] [Guide, Vol. 7, § 320.80.10] Those regulations, accessible through the court, are the Judiciary Staff Travel Regulations. [Guide, Vol. 19, §§ 410 - 460] Under those regulations, reimbursable expenses include those that would constitute subsistence (e.g., lodging and meals) and certain miscellaneous expenses (e.g., taxi fares and tips to the taxi driver, checked baggage fees). [Guide, Vol. 19, § 450.30.30] [Guide, Vol. 19, § 460.20]
Also follow guidelines for proration that includes how to claim expenses on a voucher and the necessary supporting documentation (click here).