Job Details for Financial and Procurement Specialist
| Court Name/Organization: | Wisconsin Eastern Probation and Pretrial Services |
| Overview of the Position: | The Financial and Procurement Specialist position provides administrative and technical support to supply the office with material, equipment and services; performs financial transactions and maintains financial records. They work closely with treatment services specialists, the Financial Administrator, Systems Manager, Personnel Specialist and Unit Executives. This position assists with internal control compliance, performs annual assessments and assists with cyclical audits. |
| Location: | Milwaukee, WI |
| Opening and Closing Dates: | 10/19/2023 - Open Until Filled |
| Appointment Type: | Permanent |
| Classification Level/Grade: | CL 25 - CL 26 |
| Salary: | $47,737 - $85,449 |
| Link to Court Careers Information: | https://www.wiep.uscourts.gov/careers/index.html |
| Announcement Number: | 23-06 |
| Link to Job Announcement | |
Position Description
- Ability to obtain Contracting Officer Program Certification Levels 1, 2 and 3 after appointment and continue to maintain this certification by completing continuing education courses as required. Act as back up Second Chance credit card holder for small purchases.
- Discusses needs for goods and services with requestors and subject matter experts. Obtain and assist in the review of competitive bids, quotes, and proposals and place orders for goods and services from government and non-government vendors and contractors.
- Prepares proper paperwork for items procured in an Enterprise Resource Program (ERP) and acts as first line approver for payments.
- Assists with such functions as reviewing monthly bills for accuracy, prepping treatment services invoices for data entry and payment and disbursing copies of treatment records. Ensures information and authorization is accurate by reviewing, approving, and processing Probation Form 45s (PROB 45) and other supporting documents.
- Contacts vendors regarding invoice submissions that are not clearly documented, preventing duplication or overpayment. Reviews and communicates to vendors incorrect procedures utilized to avoid future mistakes in billing. Corrects invoices as necessary and communicates with treatment agencies regarding corrections.
- Tracks, verifies and records court records requests into an ERP for payment.
- Maintains chain of custody urinalysis materials. Maintains paper and computerized record of test results and informs officers of test results. Maintains and mails tests and materials to laboratories for confirmation.
- Plays a role in the office’s property management by acting as the Disposal Officer disposing of excess equipment and property following proper policies and procedures.
- Assists with internal controls compliance, annual self-assessments, and cyclical audits, including auditor document requests and submissions.
- Receives, reviews and processes daily travel logs and special travel timely and accurately. Periodically assists with staff travel arrangements and procuring training for staff.
- Maintains knowledge of, and compliance with, the Code of Conduct for Judicial Employees and court confidentiality requirements while demonstrating ethical behavior and sound judgement. Code of Conduct for Judicial Employees | United States Courts (uscourts.gov)
- Assists Personnel Specialist and Space and Facilities personnel completing time sensitive duties as needed. Reports matters related to the office’s physical needs (such as heating, cooling, lighting and cleaning).
- Performs other duties as assigned.
Qualification
Minimum Experience and Education Requirements:
- Completion of a high school diploma or equivalent and two years general clerical office or other work experience needed to perform the position’s duties.
- One year of specialized experience. Progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, practices, and principles of financial administration and/or accounting; and involved the routine use of automated financial and accounting systems or other computer-based systems and applications such as word processing, spreadsheets, or databases.
Specialized Experience
Specialized experience for this position is progressively responsible clerical or administrative experience that provided knowledge of the rules, regulations, practices and principles of financial administration and/or accounting; and involved routine use of automated financial and accounting systems or other computer-based systems and applications such as word processing, spreadsheets or databases. Evidence of specialized experience must be supported by detailed documentation of duties performed in positions held. Please provide such documentation on your AO78. If you are using your advanced education to qualify for all or part of the specialized experience requirement, you must submit a copy of your transcripts or an itemized list of courses (which includes equivalent information from the transcript e.g., course title, semester/quarter hours, and grade).
Benefits
- The opportunity to serve in a rewarding public service position
- Accrual of paid vacation and sick leave
- 11 paid federal holidays
- Health, life, dental, vision and long-term care insurance plans available
- A defined benefit pension plan -Federal Employees Retirement System (FERS)
- On-site fitness center (Milwaukee)
- Traditional (pre-tax) and Roth (after-tax) retirement savings and investment plans through the Thrift Savings Plan (TSP) with employer matching contributions
- Paid parking (funds permitting)
- Medical and childcare pre-tax accounts available
- Training opportunities (funds permitting)
- Telework and flexible work schedules available, dependent on performance
- May qualify for Federal Student Loan Forgiveness for Public Service Employees program Federal Student Aid
- For more information on benefits visit Benefits | United States Courts (uscourts.gov)
Miscellaneous
The most qualified candidates will be invited to one or more in person interviews in Milwaukee. Only applicants selected for interviews will be contacted by the U.S. Probation and Pretrial Services Office.
The U.S. Probation and Pretrial Services Office will not reimburse candidates for interview or relocation expenses.
This office provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application or interviewing process, please notify the local human resources representative in the e-mail sent with your application packet. The decision on granting reasonable accommodations will be made on a case-by-case basis.
Assigned duty station may change after appointment based on office needs. The U.S. Probation Office and Pretrial Services Office reserves the right to amend or withdraw any announcement without written notice to applicants. If a subsequent vacancy of the same position in either the Milwaukee or Green Bay office becomes available within a reasonable time, the Chief U.S. Probation and Pretrial Services Officer may select a candidate from the original qualified applicant pool without reposting the position.
How To Apply
To be considered for this opportunity you must submit all required information in one pdf document.
Email documents to: Jobs_wiep@wiep.uscourts.gov
- Letter of interest including a narrative specifically addressing your qualifications, skills, characteristics and relevant experience which make you a good candidate for this position.
- Resume
- AO78 - Boxes 18-20 are required. Application for Judicial Branch Federal Employment | United States Courts (uscourts.gov)
- Unofficial copy of academic transcripts (certified copies required for final candidates)
- Past two performance evaluations (if unavailable, explain in letter of interest)
- Two professional and one personal reference.
The federal Judiciary is an Equal Employment Opportunity employer.