Job Details for Case Administrator
| Court Name/Organization: | Mississippi Southern District Court |
| Overview of the Position: | Case administrators are the “face” of the court to much of the public and attorneys who practice in the court. Individuals join this staff position and train on the job. They maintain and process case information; manage the progression of civil and criminal cases from opening to final disposition; review court documents for conformity with federal and local rules; and prepare cases for closing by ensuring that all necessary court orders are entered and proceedings are completed accurately and on time. |
| Location: | Hattiesburg, MS |
| Opening and Closing Dates: | 04/24/2024 - Open Until Filled |
| Appointment Type: | Permanent |
| Classification Level/Grade: | CPS 25 |
| Salary: | $47,966 - $59,966 |
| Announcement Number: | MSSD-2024-04 |
| Link to Job Announcement | |
Position Description
The job responsibilities of a case administrator include but are not limited to:
- Review filed documents for conformity with rules and regulations.
- Perform Quality Control on attorney and chambers docketed entries.
- Perform civil docketing by applying the Federal Rules of Civil Procedure and the Uniform Local Civil Rules.
- Process daily filings and distribute judgments and orders pursuant to the Internal Procedures of the Clerk’s Office.
- Check for prior or prohibited filings. Verify attorney’s authority to practice.
- Monitor for release of exhibits and sealed documents.
- Verify and issue process.
- Manage progression of assigned cases to final disposition.
- Perform criminal docketing by applying the Federal Rules of Criminal Procedure and rules of the Speedy Trial Act.
- Perform Quality Control on criminal cases and monitor assigned cases to ensure completion of required procedural steps.
- Provide procedural or case information to the public, attorneys, and the court.
- Transmit records to the appropriate court. Ensure event codes are entered accurately.
- Open new cases in the court’s electronic filing system.
- Respond to inquiries and requests by providing assistance and support to chambers, the public, the Administrative Office, and other court units.
- Perform other duties as assigned.
Qualification
To meet the minimum requirements for this position, applicant must:
- Possess a high school diploma or the equivalent and must have two years of general experience and at least one year of specialized experience requiring regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives or law and involve the routine use of specialized terminology and automated software; such experience is commonly encountered in a legal-related field such as found in a law office or clerk's office of a federal, state or local court.
- Possess the ability to operate electronic data and word processing equipment.
- Possess a good knowledge of spelling, punctuation, grammatical usage, and legal terminology and be able to communicate clearly and concisely, both orally and in writing.
- Consistently perform all duties of the office in a professional and friendly manner in working with the public and court staff.
- Reside within reasonable daily commuting distance of the United States Courthouse in Hattiesburg, Mississippi.
General Experience
Two years of general experience are required. General experience is progressively responsible clerical, office, or other work that indicates the possession of, or the ability to acquire, the particular knowledge and skills needed to perform the position's duties.
Education above the high school level may be substituted for required general experience on the basis of one academic year (30 semester or 45 quarter hours) equals one year of general experience.
Specialized Experience
Also required is one year of specialized experience. Specialized experience is progressively responsible clerical or administrative experience requiring the regular and recurring application of clerical procedures that demonstrate the ability to apply a body of rules, regulations, directives, or laws and involve the routine use of specialized terminology and automated software and equipment for word processing, data entry or report generation. Such experience is commonly encountered in law firms, legal counsel offices, banking and credit firms, educational institutions, social service organizations, insurance companies, real estate and title offices, and corporate headquarters or human resources/payroll operations.
Benefits
The judiciary offers a generous benefits package which includes:
- 11 paid holidays
- Paid sick and annual leave
- Medical insurance options (requires employee contribution)
- Life insurance options (requires employee contribution)
- Retirement options including participation in the Thrift Saving Plans (tax deferred or Roth retirement savings)
- Flexible spending account options
Miscellaneous
- Employees of the federal judiciary serve under “Excepted Appointments” and are considered “at-will” employees and can be terminated with or without cause at any time with the exception of Probation Officers, who must be removed for cause per 18 U.S.C. 362.
- Employees of the judiciary are required to use direct deposit for their salary payments.
- Candidates must be citizens of the United States of America or be eligible to work in the United States.
How To Apply
Applications should be received by close of business May 10, 2024. Qualified applicants should submit the following documents:
- A cover letter and resume of qualifications, education and employment experience, including references; AND
- A completed Application for Judicial Branch Employment (AO 78), which is available at USCourts.gov
Applications should be submitted via email (preferred) to hr_manager@mssd.uscourts.gov (subject: Case Administrator – MSSD 2024-04). When submitting via email, documents should be submitted as a single PDF document.
Alternatively, applications can be submitted by mail or hand deliver to:
Arthur Johnston, Clerk
U. S. District Court, Southern District of Mississippi
501 E. Court St., Suite 2.500
Jackson, MS 39201
If submitting via mail or hand delivery, envelope should reference MSSD 2024-04 and should be marked confidential.
The federal Judiciary is an Equal Employment Opportunity employer.