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Job Details for Division Manager

Court Name/Organization: U.S. District Court - District of Oregon
Location: Eugene, OR
Opening and Closing Dates: 09/30/2021 - Open Until Filled
Appointment Type: N/A
Classification Level/Grade: CL 28 - CL 29
Salary: $61,988 - $119,818
Link to Court Careers Information: https://ord.uscourts.gov/
Announcement Number: ORD-21-09
Position Description

The Clerk’s Office of the United States District Court for the District of Oregon is now accepting applications for the position of Division Manager located in Eugene, Oregon. The incumbent is responsible for the administrative and technical supervision of all Clerk’s Office staff in the Eugene and Medford divisional offices. As a member of the management team, the incumbent is supervised by the Chief Deputy Clerk. Travel to divisional offices within the District is required.

Responsibilities of this position may include but are not limited to the following:
- Manages and oversees the operations of the Eugene and Medford divisional offices.
- Demonstrates and creates an environment of teamwork, excellent customer service, and support for the Court. Serves as liaison between the Clerk’s Office and judges, other court units and agencies, bar associations, and members of the public.
- Assigns, directs, and reviews staff work, ensuring the Court’s needs are being met, standardized procedures are followed, and reporting requirements are maintained and timely.
- Ensures compliance with, including but not limited to, the Guide to Judiciary Policy, the Internal Controls Manual (ICM), the Procedures Manual, the Courtroom Deputy Manual, the Jury Management Plan, the Court Reporting Services Management Plan, and the CVB Manual.
- Serves as needed, as the Procurement Specialist, Relief Courtroom Deputy, Jury Clerk, Coordinator of Facilities and Security, Property Disposal Officer, and Finance Clerk.
- Provides guidance and clarification to staff on Local and Federal Rules, and recommends changes and additions to Local Rules as appropriate.
- Responsible for quality control of docket entries in the Case Management/Electronic Case Files(CM/ECF) System.
- Monitors and evaluates case flow techniques, Speedy Trial Act implications, and overall management of judicial cases for efficiency, effectiveness, and quality assurance.
- Reviews and evaluates procedures, plans, and manuals for consistency, accuracy, and applicability.Contributes to updates, corrections, and additions to keep work products current, accurate, and relevant.
- Evaluates the work performance of Eugene and Medford Clerk’s Office staff. Prepares and maintains written documentation for periodic reviews and performance evaluations. Evaluates and recommends training needs and provides the necessary resources for training.
- Coordinates with the General Services Administration on building and janitorial issues.
- Coordinates with the U.S. Marshals Service on local security matters and represents the Clerk’s Office at facility security meetings at the Morse and Redden courthouses.
- Coordinates the scheduling of contract court interpreters and assists with contract court reporters. Reviews and approves payment vouchers.
- Approves the deposits, corrects receipts, and conducts audits in accordance with the Internal Control Manual.
- Monitors time and attendance of subordinates to comply with leave policies.
- Monitors staff duties and responsibilities and adjusts as necessary to maintain workload equity.
- Tracks statistical reporting and assists with recurring reports.
- Administers the Naturalization Program for the Division.
- Other duties as assigned.

Benefits

Employee Benefits

Miscellaneous

About U.S. District Court for the District of Oregon

Conditions of Employment

The United States District Court for the District of Oregon is an Equal Opportunity Employer

How To Apply

To apply, submit the following:

1. A letter of interest;
2. Application For Judicial Branch Federal Employment;
3. Chronological resume; and
4. A list of 3 professional references.

Send electronically to hr2@ord.uscourts.gov in pdf form or mail to the address below. Electronic
submissions should be combined into one pdf document. Application forms are available on the Court's
website at www.ord.uscourts.gov in fillable format. Please type or print all information and sign and date
forms where indicated. Incomplete packets and those submitted after the deadline date will not be
considered. Verification of employment and education and reference checks will be made prior to any
offer of employment.

Division Manager
Office of the Clerk
Human Resources Division
United States District Court, District of Oregon
1000 SW Third Avenue, Suite 740
Portland, Oregon 97204

The Court provides reasonable accommodation to applicants with disabilities. If you need reasonable
accommodation for any part of the application or hiring process, please notify the Human Resources
Division of the Clerk's Office at 503‐326‐8165. Determinations on requests for reasonable accommodation
will be made on a case‐by‐case basis.

The federal Judiciary is an Equal Employment Opportunity employer.