Job Details for Administrative Assistant
| Court Name/Organization | Missouri Western Probation and Pretrial Services |
| Overview of the Position | The U.S. Probation Office for the Western District of Missouri is accepting applications from qualified candidates for a full-time Administrative Assistant. This position is in the Probation Office and the duty station will be in Springfield, Missouri. The Administrative Assistant provides office reception duties in accordance with internal policies and procedures and provides administrative support to probation officers in a wide range of areas, including preparing form documents and correspondence, conducting online record checks and creating and maintaining case files. This position reports directly to the Team Leader. |
| Location | Springfield, MO |
| Opening and Closing Dates | 03/31/2025 - Open Until Filled |
| Appointment Type | Permanent |
| Classification Level/Grade | CL 24 |
| Salary | $44,259 - $71,932 |
| Link to Court Careers Information | https://www.mow.uscourts.gov/employment-opportunities |
| Announcement Number | PPTS03312025 |
| Link to Job Announcement | |
Position Description
- Receptionist duties include answering the telephone and greeting office visitors.
- Independently prepares documents essential to probation and parole supervision and presentence investigations.
- Prepares letters, memoranda, recurring reports and other forms.
- Assists officers in performing investigations for own and other districts by initiating verification forms.
- Scans and uploads documents into a database.
- Assists officers in obtaining and verifying information for local and national investigations.
Qualifications
The candidate must possess a minimum of two years of receptionist duties and legal/clerical experience. Knowledge and skill in the use of personal computers and software applications, including:
- Word, Excel, Outlook, Adobe Acrobat and Internet Explorer.
- General knowledge of the criminal justice system and probation and parole procedures, sentencing guidelines and supervision process is highly desirable.
- Proficient with proper grammar usage and ability to type and edit reports.
- Must be organized, be able to meet and track deadlines.
- Ability to communicate effectively (orally and in writing) to officers and those outside the court, without providing legal advice.
- Ability to interact effectively and appropriately with others, providing customer service and resolving difficulties while complying with regulations, rules, and procedures.
- Ability to work individually, as well as in a team environment.
Employee Benefits
The following benefits are available for this position:
- 11 Paid Holidays each calendar year
- Annual and Sick Leave
- Insurance Plans: Health, Dental, Vision, Life, Long-Term Care, Long-Term Disability and Flexible Spending Accounts
- Thrift Savings Plan (401k) (with up to five percent employer matching contributions)
Miscellaneous
- Receptionist duties include answering the telephone and greeting office visitors.
- Independently prepares documents essential to probation and parole supervision and presentence investigations.
- Prepares letters, memoranda, recurring reports and other forms.
- Assists officers in performing investigations for own and other districts by initiating verification forms.
- Scans and uploads documents into a database.
- Assists officers in obtaining and verifying information for local and national investigations.
Application Info
Qualified applicants must submit all the following documents, or they will not be considered:
- A cover letter
- Your detailed resume
- Completed AO-78 Application for Judicial Branch Federal Employment
- Contact information for three professional references
Materials should be submitted to Michele Nelson, WDMO.
The federal Judiciary is an Equal Employment Opportunity employer.