Job Details for Operations Clerk
| Court Name/Organization | Texas Western District Court |
| Overview of the Position | The U.S. District Court for the Western District of Texas is recruiting for the position of Operations Clerk in El Paso, Texas. The incumbent performs various functions and is responsible creating electronic sound recordings and log notes for court proceedings. In addition, the incumbent may perform intake or docketing duties and will be responsible maintaining and processing case information from opening to final disposition. |
| Location | El Paso, TX |
| Opening and Closing Dates | 06/10/2025 - 06/25/2025 |
| Appointment Type | Permanent |
| Salary | Not specified |
| Link to Court Careers Information | https://www.txwd.uscourts.gov/court-information/jobs/ |
| Announcement Number | USDC 25-19 |
| Link to Job Announcement | |
Position Description
Duties may include some or all of the following:
- Attend court sessions and conferences as required to create electronic recordings and log notes of all court proceedings using the court's electronic sound recording equipment
- Ensures in advance that electronic sound recording equipment is in working order
- Complete and edit log notes for each proceeding to ensure accuracy
- Certifies that the audio is accurate and complete
- Uploads audio files to their corresponding cases in CM/ECF, per divisional protocol
- Reviews transcript requests for accuracy to ensure they meet the court’s formatting standards
- Prepares and delivers audio recordings to requesting parties
- Assists the courtroom deputy with the orderly flow of proceedings, including but not limited to setting up the courtroom, assuring the presence of all necessary participants, and managing exhibits
- Receives and reviews incoming documents via traditional and electronic media to determine timeliness and conformity with appropriate rules
- Notifies district court personnel, attorneys, and others when filing requirements are not met
- Issues deficiency notices or notices of correction when appropriate
- Identifies time-sensitive motions and documents that require special handling and refers them to appropriate personnel immediately upon receipt
- Prepares and/or transmits to appropriate parties' items such as notices, judgments, and orders
- Rotates and learns other office roles to serve as backup in other functional areas, which may include mail, finance, jury, relief courtroom deputy, as needed or as directed by manager or supervisor
Qualifications
- Minimum of two years of progressively responsible clerical or administrative experience
- Bachelor's degree preferred
- Excellent customer service, communication, and organizational skills
- Prior electronic sound recording experience highly desirable
- Attention to detail and accuracy, and ability to perform quality control
- Interact effectively and appropriately with others as a team
- Must be able to process a high volume of paperwork, the ability to multi-task, and prioritize and manage own workload
- Proficient data entry skills
Miscellaneous
Duties may include some or all of the following:
- Attend court sessions and conferences as required to create electronic recordings and log notes of all court proceedings using the court's electronic sound recording equipment
- Ensures in advance that electronic sound recording equipment is in working order
- Complete and edit log notes for each proceeding to ensure accuracy
- Certifies that the audio is accurate and complete
- Uploads audio files to their corresponding cases in CM/ECF, per divisional protocol
- Reviews transcript requests for accuracy to ensure they meet the court’s formatting standards
- Prepares and delivers audio recordings to requesting parties
- Assists the courtroom deputy with the orderly flow of proceedings, including but not limited to setting up the courtroom, assuring the presence of all necessary participants, and managing exhibits
- Receives and reviews incoming documents via traditional and electronic media to determine timeliness and conformity with appropriate rules
- Notifies district court personnel, attorneys, and others when filing requirements are not met
- Issues deficiency notices or notices of correction when appropriate
- Identifies time-sensitive motions and documents that require special handling and refers them to appropriate personnel immediately upon receipt
- Prepares and/or transmits to appropriate parties' items such as notices, judgments, and orders
- Rotates and learns other office roles to serve as backup in other functional areas, which may include mail, finance, jury, relief courtroom deputy, as needed or as directed by manager or supervisor
Application Info
Qualified candidates may apply by submitting a cover letter (include job title/number listed above), detailed resume, e-mail address, and a daytime phone number to: www.txwd.uscourts.gov> Court Info > Jobs > Current Employment Opportunities & Online Application.
The U.S. Courts reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. More than one position may be filled from this posting. In the event that a position becomes vacant in a similar classification, within a reasonable time of the original announcement, the Court Unit Executive may elect to select a candidate from the applicants who responded to the original announcement without posting the position. The Court is not authorized to reimburse travel expenses for interviews or relocation. This position is subject to mandatory electronic direct deposit of salary payments. All applicants must be a U.S. citizen or must be a lawful permanent resident (i.e., green card holder) and seeking U.S. citizenship. Applicants are advised that false statements or omission of information on any application materials may be grounds for non-selection, withdrawal of an offer of employment, or dismissal after being employed. Employees of the U.S. Courts serve under "Excepted Appointments" and are considered "at-will" employees (except for probation officers who may be removed for cause). All employees are required to adhere to the Code of Conduct for Judicial Employees (available for review upon request). Applicants scheduled to interview should advise the Human Resources staff if any accommodation is needed.
The federal Judiciary is an Equal Employment Opportunity employer.