Official websites use .gov
A .gov website belongs to an official government organization in the United States.

Secure .gov websites use HTTPS
A lock ( ) or https:// means you’ve safely connected to the .gov website. Share sensitive information only on official, secure websites.

Main Menu

Job Details for Court Administration Specialist

Court Name/Organization Michigan Eastern District Court
Overview of the Position This position reports directly to the Clerk of Court/Court Administrator. The incumbent supports the Office of the Court Administrator, Chief Deputies of Administration and Operations, as well as other administrative service departments. Performs a variety of administrative, technical, and professional work related to multiple administrative functions, ensuring compliance with the appropriate guidelines, policies and approved internal controls. The incumbent serves as a central resource for meeting coordination, outreach functions and requests for information and assists in the planning and coordination of court sponsored events and ceremonies. This position also serves as a back up to other executive office support staff. Work is performed in an office setting. Work may occur at off-site meeting locations or temporary duty stations. Occasional travel may be required for meetings and conferences. May occasionally require that work be performed outside the normal Court business hours of Monday through Friday, 8:30 a.m. - 5 p.m.
Location Detroit, MI
Opening and Closing Dates 08/04/2025 - 08/31/2025
Appointment Type Permanent
Classification Level/Grade CL 27
Salary $65,225 - $106,053
Announcement Number 25-18
Link to Job Announcement

Position Description

Duties include, but are not limited to the following:

  • Provides administrative support to Clerk of Court, Chief Deputy Clerks, senior managers and serves as a back-up to other administrative staff. Perform office reception duties, including receiving and screening calls, answering routine questions, directing calls and visitors, and distributing mail to the appropriate person or department.
  • Communicate and respond to judges, chambers staff and management requests regarding court operations, policies and procedures. Communicate clearly and effectively, both orally and in writing, to explain operational matters and concepts. Interact effectively with the public and staff, providing quality customer service and resolving issues efficiently. Daily interaction with District Judges, Magistrate Judges, court staff, and the public.
  • Prepare executive correspondence and other materials from dictation, rough copy or own notes for review and signature by unit executives and/or Chief Judge. Proofread and edit materials for accuracy, proper grammar, and spelling. Disseminate communications to appropriate executives, managers and staff, and follow up on action items to ensure a comprehensive and coordinated response, where required.
  • Maintain calendar of the Chief Deputies. Make travel and lodging arrangements. Prepare travel vouchers in accordance with existing policies and procedures.
  • Assist with the coordination and scheduling of U.S. Citizenship and Immigration Services (USCIS) on-site and off-site Naturalization Ceremonies. This includes direct interaction with District Judges, Magistrate Judges, and/or chambers staff, and USCIS for community and Court Naturalization Ceremonies. Provide support for naturalization ceremonies, both planning and day-of execution.
  • Assist with the administration of Magistrate Judges’ performance evaluation process. Develop and maintain logs, tracking forms, spreadsheets, and databases for tracking statistics and data for the evaluations. Coordinate reports and supporting documents and present to chair of evaluation committee (District Judge).
  • Maintain records, files and other office reference materials, such as administrative manuals, bulletins, etc., including electronic and hard copy.
  • Develop data tracking systems and a variety of other inventory related items.
  • Coordinate approvals and payments for non-appropriated and fund accounts.
  • Serve on Court Committees and assist committees with events and functions.
  • Comply with the Guide to Judiciary Policy, applicable Administrative Office policies and procedures, internal controls guidelines, and all local policies and procedures. Abide by the Code of Conduct for Judicial Employees.
  • Work closely with and perform as backup to the Executive Assistant, as required.
  • Provide backup assistance and support to various administrative departments as directed.
  • Perform other duties as assigned

Qualifications

Qualifications must be met at the time of the application.

Required: High School graduation or equivalent and a minimum of two years of specialized experience. Completion of a bachelor’s degree* may be used an educational substitution.

Specialized Experience

Specialized experience is defined as progressively responsible clerical or administrative experience that is in, or closely related to, the work of the position and which has demonstrated the particular knowledge, skills, and abilities to successfully perform the duties of the position and involves the routine use of software for word processing, data entry and report generation

The successful candidate must possess the following knowledge, skills, and abilities: Proficient in the use of Microsoft Word, Excel, and PowerPoint. Skill and ability to manage an executive office in a professional environment. Ability to exercise mature judgment. Excellent written and oral communications, including the writing, editing, and proofreading of documents for spelling, grammar, style, abbreviations, and correct legal citation formats. Ability to learn Court rules and policies. Thorough knowledge of using executive office procedures and equipment. Familiarization with virtual platforms (Zoom, Teams, etc.). Ability to multitask. Ability to maintain confidentiality and interact tactfully with a wide variety of persons is critical. Skill in administrative matters: file maintenance, record keeping, reporting and preparation of presentation material.

Preferred: A minimum of two years of specialized experience in a court/legal environment. *Degree must be from an accredited college or university in business or public administration, political science, criminal justice, law or closely related field.

Employee Benefits

Local benefits for employees in the Eastern District of Michigan include:

  • On-site fitness facilities in Detroit, Bay City, and Flint Courthouses.
  • Volunteer Policy - With approval, receive up to 24 hours of paid administrative leave for approved volunteer activities.
  • Telework (if applicable)
  • Flexible work schedules (if applicable)
  • Commuter Benefit Subsidies
  • Discounts for Government Employees

Insurance:

  • Many Health Insurance options to choose from including, HMO, PPO, and Fee-for-Service
  • Many Dental and Vision plans to choose from
  • Group Life Insurance with additional riders you can customize for your needs
  • Short and Long-term Care Insurance options

Flexible Benefits:

  • Health Care Reimbursement Account (HCRA)
  • Dependent Care Reimbursement Account (DCRA)
  • Premium Payment Plan (PPP)

Retirement:

  • Federal Employees Retirement System (FERS)
  • Thrift Savings Program (TSP) with Employer Matching (Term Law Clerks excluded)

Miscellaneous

Duties include, but are not limited to the following:

  • Provides administrative support to Clerk of Court, Chief Deputy Clerks, senior managers and serves as a back-up to other administrative staff. Perform office reception duties, including receiving and screening calls, answering routine questions, directing calls and visitors, and distributing mail to the appropriate person or department.
  • Communicate and respond to judges, chambers staff and management requests regarding court operations, policies and procedures. Communicate clearly and effectively, both orally and in writing, to explain operational matters and concepts. Interact effectively with the public and staff, providing quality customer service and resolving issues efficiently. Daily interaction with District Judges, Magistrate Judges, court staff, and the public.
  • Prepare executive correspondence and other materials from dictation, rough copy or own notes for review and signature by unit executives and/or Chief Judge. Proofread and edit materials for accuracy, proper grammar, and spelling. Disseminate communications to appropriate executives, managers and staff, and follow up on action items to ensure a comprehensive and coordinated response, where required.
  • Maintain calendar of the Chief Deputies. Make travel and lodging arrangements. Prepare travel vouchers in accordance with existing policies and procedures.
  • Assist with the coordination and scheduling of U.S. Citizenship and Immigration Services (USCIS) on-site and off-site Naturalization Ceremonies. This includes direct interaction with District Judges, Magistrate Judges, and/or chambers staff, and USCIS for community and Court Naturalization Ceremonies. Provide support for naturalization ceremonies, both planning and day-of execution.
  • Assist with the administration of Magistrate Judges’ performance evaluation process. Develop and maintain logs, tracking forms, spreadsheets, and databases for tracking statistics and data for the evaluations. Coordinate reports and supporting documents and present to chair of evaluation committee (District Judge).
  • Maintain records, files and other office reference materials, such as administrative manuals, bulletins, etc., including electronic and hard copy.
  • Develop data tracking systems and a variety of other inventory related items.
  • Coordinate approvals and payments for non-appropriated and fund accounts.
  • Serve on Court Committees and assist committees with events and functions.
  • Comply with the Guide to Judiciary Policy, applicable Administrative Office policies and procedures, internal controls guidelines, and all local policies and procedures. Abide by the Code of Conduct for Judicial Employees.
  • Work closely with and perform as backup to the Executive Assistant, as required.
  • Provide backup assistance and support to various administrative departments as directed.
  • Perform other duties as assigned

Application Info

Applicants must submit their application and required documents by visiting the website: https://www.mied.uscourts.gov/index.cfm?pageFunction=employment#tabs1-MIED

Required Documents: Cover letter (include vacancy number) and resume Application materials that do not adhere to this procedure may not be considered. Separate applications must be made to individual vacancy announcements. Only candidates selected for interview will be contacted. Travel reimbursement in connection with the selection process and/or relocation is not authorized.

The federal Judiciary is an Equal Employment Opportunity employer.