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Job Details for Case Manager

Court Name/Organization Maine Bankruptcy Court
Overview of the Position The Office of the Clerk offers an employment opportunity for a self-motivated individual with a strong work ethic and excellent interpersonal, and analytical skills. The ideal candidate will be a resourceful, dependable, and independent worker who desires to expand their knowledge and abilities as part of an experienced team. An interest in learning processes and procedures pertaining to bankruptcy court operations is essential. The federal judiciary performs an essential mission, and our work is rewarding, fast-paced, and challenging.
Location Portland, ME
Opening and Closing Dates 10/14/2025 - Open Until Filled
Appointment Type Permanent
Classification Level/Grade CL 25 - CL 27
Salary $55,372 - $108,895
Link to Court Careers Information https://www.meb.uscourts.gov/employment/
Announcement Number MEB-2025-01

Position Description

The Case Manager position works with the Operations Team and is responsible for the administrative management of bankruptcy cases and related adversary proceedings from opening to final disposition. In addition, case managers assist with courtroom functions, such as calendaring, attending court proceedings, and recording proceedings.   

Responsibilities:

  • Act as liaison between the clerk’s office, the bar, the public, and the judge to ensure that case information is readily accessible to all stakeholders. 
  • Assist attorneys and the public by telephone and in person providing information regarding case status, archive information, and CM/ECF instruction.
  • Manage bankruptcy cases and related adversary proceedings from opening to closing, utilizing applicable automated systems.  Review the accuracy, timeliness, and quality of data entered into the case record.  Make corrections, as necessary, to comply with local and federal rules. 
  • Review all electronic filings made by outside users for quality control to ensure that correct documents are filed, required filing fees paid, correct docket entries are used, and take corrective action as needed.
  • Assist in the accurate statistical reporting requirements of the Administrative Office.  Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed, and make summary entries on the docket of all documents and proceedings. 
  • Schedule and notice hearing dates.  Advise courtroom deputy of hearings set and potential conflicts. 
  • Provide accurate noticing as required by law, including proper distribution through the Bankruptcy Noticing Center. 
  • Audit cases for closing by checking deadlines and ensure all necessary documents are docketed.  Review final reports, final accounts, and certifications from the trustee.  Tabulate fees as necessary.
  • Prepare standardized form orders and judgments for signature.  Prepare and transmit appeals to other court units.
  • Manage and organize exhibits used in court proceedings, including setting up and troubleshooting electronic evidence presentation systems.  Attend court sessions and conferences.  Assist with the orderly flow of proceedings; including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, and managing exhibits.  Take notes of proceedings, rulings, notices, and prepare minute entries electronically.
  • Perform other duties as assigned.

Qualifications

Minimum Qualifications:

  • High School Diploma or equivalent.
  • Ability to effectively interface with all levels of court employees, attorneys, and the public, including the ability to communicate effectively and respectfully both orally and in writing.
  • At least two years of full-time work experience and a consistent record of high-quality job performance with a reliable attendance record.
  • Ability to organize work and manage multiple tasks simultaneously while ensuring compliance with applicable rules and procedures, including deadlines.
  • Proficiency  in the use of Microsoft Office 365 applications and Adobe Acrobat.

Desired Qualifications:

  • A college degree from an accredited educational institution. Appropriate education above the high school level may be considered at the discretion of the Clerk of Court.
  • Experience providing case management support either as a case manager, courtroom deputy, or case administrator to a judge, or as a paralegal or administrative assistant to an attorney.
  • Experience with the federal court’s electronic filing system (CM/ECF) and/or learning new IT applications. 
  • The ideal candidate will possess excellent communication and interpersonal skills; demonstrate effective organizational and problem-solving skills; possess a collaborative work attitude; maintain a professional demeanor; and consistently demonstrate sound judgment.

Employee Benefits

The U.S. Bankruptcy Court offers a generous benefits package to full-time, permanent employees, which includes

  • Paid Federal Holidays
  • Paid Vacation
  • Paid Sick Leave
  • Medical Insurance
  • Optional – Dental and Vision Coverage
  • Life Insurance
  • Thrift Savings Plan with matching funds (401k & Roth 401k style)
  • Participation in Federal Employees Retirement System (FERS)
  • Health and Dependent Care Reimbursement Programs
  • Public Transit Subsidy Program
  • Employee Assistance Program, which provides free counseling, financial assistance, and basic legal services to all eligible employees  

Miscellaneous

The Case Manager position works with the Operations Team and is responsible for the administrative management of bankruptcy cases and related adversary proceedings from opening to final disposition. In addition, case managers assist with courtroom functions, such as calendaring, attending court proceedings, and recording proceedings.   

Responsibilities:

  • Act as liaison between the clerk’s office, the bar, the public, and the judge to ensure that case information is readily accessible to all stakeholders. 
  • Assist attorneys and the public by telephone and in person providing information regarding case status, archive information, and CM/ECF instruction.
  • Manage bankruptcy cases and related adversary proceedings from opening to closing, utilizing applicable automated systems.  Review the accuracy, timeliness, and quality of data entered into the case record.  Make corrections, as necessary, to comply with local and federal rules. 
  • Review all electronic filings made by outside users for quality control to ensure that correct documents are filed, required filing fees paid, correct docket entries are used, and take corrective action as needed.
  • Assist in the accurate statistical reporting requirements of the Administrative Office.  Review the quality of electronically filed documents, ensuring that all orders and automated entries are appropriately and accurately docketed, and make summary entries on the docket of all documents and proceedings. 
  • Schedule and notice hearing dates.  Advise courtroom deputy of hearings set and potential conflicts. 
  • Provide accurate noticing as required by law, including proper distribution through the Bankruptcy Noticing Center. 
  • Audit cases for closing by checking deadlines and ensure all necessary documents are docketed.  Review final reports, final accounts, and certifications from the trustee.  Tabulate fees as necessary.
  • Prepare standardized form orders and judgments for signature.  Prepare and transmit appeals to other court units.
  • Manage and organize exhibits used in court proceedings, including setting up and troubleshooting electronic evidence presentation systems.  Attend court sessions and conferences.  Assist with the orderly flow of proceedings; including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, and managing exhibits.  Take notes of proceedings, rulings, notices, and prepare minute entries electronically.
  • Perform other duties as assigned.

Application Info

To be considered for this position, all applicants must submit:

  • Resume (including full educational summary, employment history, and salary history);
  • Cover Letter expressing reasons for interest in position;
  • Contact list of three professional references; and
  • AO78 - Judicial Employment Application

Send  all  required documents in PDF format via email to apply@meb.uscourts.gov with “Case Manager” in the subject line.

Application packages will not be considered complete unless all items have been received. The applicants deemed most qualified will be invited to participate in a personal interview at their own expense.  Only applicants selected for interview will be contacted. Relocation expenses will not be reimbursed.

The Court reserves the right to modify the conditions of this job announcement, to withdraw the job announcement, or to fill the position sooner than the closing date, any of which actions may occur without prior written notice or other notice.

The federal Judiciary is an Equal Employment Opportunity employer.