Job Details for Deputy Chief U.S. Probation Officer

The Deputy Chief U.S. Probation Officer (Type II) performs duties and responsibilities that include but are not limited to the following:

• Participates in the organization and management of the office to insure expeditious handling of investigative work for the courts, institutions, and parole authorities, and the effective supervision of probationers and parolees.
• Assists the Chief Probation Officer in the formulation, implementation, and modification of probation and parole policies in the district.
• Assists in formulating, implementing, monitoring, and modifying organizational policy involving collaboration with judges and other court personnel. Assist in participating and collaborating in the establishment and development of judiciary-wide policies. Interpret, apply, and ensure compliance with The Guide to Judiciary Policies and Procedures.
• Supervises office staff including all clerical, professional, supervisory, and administrative personnel; pays particular attention to travel, leave, and scheduling of work hours.
• Assists in the selection of professional and clerical personnel for appointment.
• Supervises administrative work to include the inventory and ordering of equipment and supplies, preparing statistical reports and personnel papers, maintaining files and records, and disposing records.
• Manages, develops, and mentors supervisory officers, specialists, and support staff, including establishing standards, evaluating performance, handling disciplinary actions, and recommending new hires, personnel actions, and terminations.
• Manages administrative aspects of office operations and determines office needs, including personnel needs, space requirements, fiscal needs, etc. Assists in estimating personnel, space allocation, travel expenses, and training. Develops office policies pertaining to personnel management, succession and aggregate planning, efficiency and effectiveness, safety, and quality control.
• Assists in developing, administering, executing and monitoring the budget. Collaborates with the Chief in budget formulation, execution and oversight. Assists in certifying financial transactions of the office.
• Assists in estimating personnel, space allocation, travel expenses, and purchases of services, equipment, and supplies.
• Performs operational self-assessment for quality control purposes, of supervision, presentence, and pretrial units.
• Oversees quality control of the office operations including: random reviews/checks of presentence and supervision reports/duties, Probation Case Tracking System PACTS/Decision Support System (DDS) data as well as review other relevant information.
• Recommends and develops training programs and supports training opportunities for staff; encourages, mentors, and ensures continuous professional development and learning.
• Assists in developing, managing, and monitoring all staff training programs to ensure compliance with minimum standards.
• Coordinates and oversees the development, implementation, administration, and evaluation of comprehensive results-oriented evidence-based programs, practices and policies.
• Establishes and maintains cooperative relationships with all components of the criminal justice system to include federal, state, and local law enforcement, correctional, and social service agencies. Confers with judges, attorneys, and other parties to interpret office policy and procedures. When necessary, coordinates cross-agency training and problem solving.
• Assists in promoting and maintaining conditions which encourage staff loyalty, enthusiasm, and morale.
• As directed by the Chief Probation Officer, makes presentations regarding U.S. Probation Office mission, goals and initiatives to community groups and other invested agencies.
• Occasionally, the Deputy Chief Probation Officer may perform the duties of a probation officer or supervising probation officer.
• Monitors community issues and events with special focus on alleviating hazardous office and field incidents.