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Job Details for Administrative Clerk

Court Name/Organization Illinois Central District Court
Overview of the Position The U.S. District Court for the Central District of Illinois is accepting applications for a temporary Administrative Clerk, reporting directly to the Divisional Manager, in Urbana, IL. We are seeking a highly motivated and energetic individual to join our team. This position is perfect for a professional looking for experience working in the clerk’s office with a possibility to transition to a permanent position. This position will be working in the clerk’s office and is very fast paced with multiple duties and responsibilities.
Location Urbana, IL
Opening and Closing Dates 12/03/2025 - 12/17/2025
Appointment Type Temporary
Classification Level/Grade CL 24 - CL 25
Salary $44,259 - $79,443
Link to Court Careers Information http://www.ilcd.uscourts.gov/employment
Announcement Number 2025-08
Link to Job Announcement

Position Description

  • Sort, classify and file case records and monitor proper access to records. Perform quality control on attorney-docketed entries. Review filed documents to determine conformity and take appropriate action and follow up with rules, practices and filing requirements.
  • Inform filers of required fees. Receive payments and issue receipts. Secure funds in cash register and balance cash drawer at the end of the day. Process credit card payments.
  • Scan, copy, file, pick-up, sort and process incoming mail.
  • Answer and route incoming calls. Operate a variety office equipment. Assist the public in the use of computerized databases. Provide basic case information to the public, bar and the court.
  • Prepare case files and docket initial opening of events.
  • Receive and stamp incoming documents. Process emails from electronic filers.
  • Assist and provide support for jurors during trials and assist in juror payment process
  • Assist in review of restitution payments
  • Proofreading procedures and assist with updates as needed
  • Case review for past deadlines and quality control
  • Review and manage restricted filer log and updates in CM/ECF
  • Manage change of address and duplicate account reduction
  • Assist with JIFMS approval and vendor additions
  • Other duties as assigned

Qualifications

  • A minimum high school graduation or equivalent and one year of specialized experience equivalent to work performed at the CL 23 grade level. Specialized clerical or administrative experience commonly encountered in law firms, legal offices, financial institutions, educational facilities, social service organizations, insurance companies, real estate and title offices and corporate headquarters or human resources/payroll operations.
  • Education above the high school level may not be substituted for specialized experience because administrative court support positions require hands-on experience to be credited as specialized experience.

Preferred Skills:

  • Ability to handle multiple workload demands
  • Ability to learn legal terms and communicate effectively with law clerks and judges
  • The ability to work in a fast-paced team environment with constant distractions

Miscellaneous

  • Sort, classify and file case records and monitor proper access to records. Perform quality control on attorney-docketed entries. Review filed documents to determine conformity and take appropriate action and follow up with rules, practices and filing requirements.
  • Inform filers of required fees. Receive payments and issue receipts. Secure funds in cash register and balance cash drawer at the end of the day. Process credit card payments.
  • Scan, copy, file, pick-up, sort and process incoming mail.
  • Answer and route incoming calls. Operate a variety office equipment. Assist the public in the use of computerized databases. Provide basic case information to the public, bar and the court.
  • Prepare case files and docket initial opening of events.
  • Receive and stamp incoming documents. Process emails from electronic filers.
  • Assist and provide support for jurors during trials and assist in juror payment process
  • Assist in review of restitution payments
  • Proofreading procedures and assist with updates as needed
  • Case review for past deadlines and quality control
  • Review and manage restricted filer log and updates in CM/ECF
  • Manage change of address and duplicate account reduction
  • Assist with JIFMS approval and vendor additions
  • Other duties as assigned

Application Info

Qualified candidates are invited to submit a cover letter, a resume, and an Application for Judicial Branch Federal Employment (AO 78), available at www.ilcd.uscourts.gov/employment).

Application packets should be emailed in one pdf attachment to keely_sprague@ilcd.uscourts.gov. by the close of business on Wednesday, Dec. 17, 2025.

The federal Judiciary is an Equal Employment Opportunity employer.