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Job Details for Case Administrator

Court Name/Organization Ninth Circuit Court of Appeals
Overview of the Position Are you interested in a position that supports the federal Judiciary’s mission of ensuring equal justice under the law? This is an entry-level position with room for growth for a college graduate interested in a career in public service and court operations. The Docketing Unit, U.S. Courts of Appeals for the Ninth Circuit, is seeking talented Case Administrator(s) to join our team. The court may be hiring more than one candidate at this time.
Location San Francisco, CA
Opening and Closing Dates 12/12/2025 - Open Until Filled
Appointment Type Permanent
Classification Level/Grade CL 23
Salary $49,953 - $61,935
Link to Job Announcement

Position Description

  • This position reports to the Operations Supervisor in the San Francisco Clerk’s Office. 
  • These entry-level positions in various groups of the Docketing Unit are ideal for a college graduate with strong data entry skills and an interest in law, criminal justice or judicial administration.  
  • The incumbent may be assigned to either the case opening/orders group or the moving papers/case closing group. Case opening/orders clerk responsibilities include opening new appeals and petitions in the court, reviewing lower court and agency dockets and records, setting schedules for the cases, sending initial case information to the parties, filing orders, updating the dockets, and serving orders on the parties. Moving papers/case closing clerk responsibilities include reviewing paper and electronic filings, coordinating with counsel for corrections to comply with the rules, circulating to judges or staff attorneys, and drafting and issuing mandates. 
  • The incumbent will also be responsible for other administrative and customer service tasks such as answering telephone calls and emails from the public and scanning documents.
  • Position is a minimum two-year commitment.

Qualifications

Required Qualifications

High School graduation or equivalent, plus two years of general work experience in the above representative duties and:

  • Working knowledge of Windows-based and browser-based applications; proficiency and experience with email, word processing applications and Adobe Acrobat.
  • Ability to work independently or in a team environment; demonstrated, proactive, problem-solving approach and critical thinking skills; excellent communication and interpersonal skills; strong customer service ethic; ability to understand and apply established rules and procedures; flexibility, strong organizational skills and attention to details

Preferred Qualifications

  • Bachelor’s degree preferred with a minimum 3.5 grade point average.
  • Prior legal experience, familiarity with legal concepts and documents.
  • Spanish Speaker

Employee Benefits

Total Rewards and Work-Life Balance

Salary: Depending on qualifications and experience, $49,953 to $61,935 (CL 23/1 to CL 23/24) Time off: 13 vacation days; 13 sick leave days; 11 paid holidays

  • Benefits: Employer subsidized health and life insurance plans. Dental, vision, flexible spending account, long-term care plans available. Employer sponsored pension plan and supplemental retirement contribution plans with employer match.
  • Other Perks: Telework opportunities, eligibility for Public Service Loan Forgiveness Program, mass transit subsidy, reasonable work hours, team environment, creative people, and enhanced vacation accrual-based tenure.

Miscellaneous

  • This position reports to the Operations Supervisor in the San Francisco Clerk’s Office. 
  • These entry-level positions in various groups of the Docketing Unit are ideal for a college graduate with strong data entry skills and an interest in law, criminal justice or judicial administration.  
  • The incumbent may be assigned to either the case opening/orders group or the moving papers/case closing group. Case opening/orders clerk responsibilities include opening new appeals and petitions in the court, reviewing lower court and agency dockets and records, setting schedules for the cases, sending initial case information to the parties, filing orders, updating the dockets, and serving orders on the parties. Moving papers/case closing clerk responsibilities include reviewing paper and electronic filings, coordinating with counsel for corrections to comply with the rules, circulating to judges or staff attorneys, and drafting and issuing mandates. 
  • The incumbent will also be responsible for other administrative and customer service tasks such as answering telephone calls and emails from the public and scanning documents.
  • Position is a minimum two-year commitment.

Application Info

Please submit a single PDF application packet through the Career Portal that includes:

  1. Cover letter detailing your qualifications and experience performing the representative duties;
  2. Current Resume.

Only applicants submitting a completed application packet will be considered.

Next Steps

  • Priority consideration given to applications received by Jan. 2, 2026.
  • If selected for an interview, tentative interview dates include the weeks of Jan. 5 and Jan. 12.
  • Video conference interviews available.
  • Position open until filled.

The federal Judiciary is an Equal Employment Opportunity employer.