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Job Details for Case Administrator/Relief Courtroom Deputy

Court Name/Organization Louisiana Middle District Court
Overview of the Position The selected candidate will manage the progression of civil and criminal cases and related proceedings from opening to final disposition and will be fully proficient in the administration and maintenance of official case records. This position reports directly to the director of operations.
Location Baton Rouge , LA
Opening and Closing Dates 01/05/2026 - 01/20/2026
Appointment Type Permanent
Classification Level/Grade CL 24 - CL 27
Salary $44,701 - $97,098
Link to Court Careers Information https://www.lamd.uscourts.gov/employment
Announcement Number 26-USDC-1
Link to Job Announcement

Position Description

  • Manage civil and criminal cases from opening to closing. Review, identify, and research the accuracy, timeliness, and quality of data entered into the case record. Make corrections to ensure compliance with local and federal procedures. Ensure all case files and related information are accessible. Perform quality control on entries docketed by attorneys.

  • Prepare and analyze required reports, verifying that the data meets quality assurance standards.

  • Check for prior or prohibited filings and verify attorneys’ authority to practice. Monitor the release of exhibits and sealed documents and verify and issue summons.

  • Respond to inquiries regarding case status. Provide information and instruction on electronic case filing (ECF) to external customers. Inform customers of required fees, receive payments, issue receipts, balance the cash drawer at the end of the day, and process credit card payments.

  • Open cases in the case management system and docket initial opening events.

  • Scan and convert documents filed over the counter into image files. Enter documents and proceedings on the case docket, maintain documents in their appropriate locations, answer phone inquiries related to case status, archive information, and court procedures. Provide forms via mail or email as requested.

  • Assist the public with electronic and paper files. Conduct case research as needed, provide archive information for closed cases, and supply file copies upon request.

  • Prepare, ship, and retrieve records from the appropriate archive center. Scan, copy, file, pickup, sort, and process mail. Maintain the mail meter and meter log. Receive and stamp incoming documents.

  • Record court proceedings, organize exhibits, set up and troubleshoot electronic evidence presentation systems, and assist with the orderly flow of court proceedings, as required, when providing backup coverage.

  • Perform other duties or special projects, as assigned.

Qualifications

To qualify for the position of Case Administrator, the applicant must have a high school diploma or equivalent. The applicant must possess exceptional computer skills and the ability to analyze work processes. Applicants must be able to pay close attention to detail as this position demands accuracy and quality in all assignments. Applicants must be team players who are dependable, detail oriented, and able to work in a multitasking, fast paced environment. This position encompasses a great deal of responsibility and requires a mature, self-motivated person with a professional attitude. Applicants must possess exceptional communication skills as frequent contact with a wide variety of individuals within and outside the Judiciary is required.

Desired Qualifications

  • Bachelor’s degree from an accredited college or university in a business-related field, higher education courses, and/or experience in a court/legal environment is preferred.

  • Experience as a Case Administrator and/or Relief Courtroom Deputy for the federal judiciary.

  • Understanding of how cases proceed through the court system and possess the skill to determine the appropriate course of action in case administration.

  • Knowledge of the rules for accepting documents for filing and requirements for creating statistical and operational reports.

  • Familiarity with court calendar, dockets, and docketing requirements is desired.

  • Knowledge of local court rules, practices, procedures, and forms, as well as the Federal Rules of Civil and Criminal Procedure.

  • Understanding the purpose and format of legal documents and be familiar with the content and purpose of each document or event to make accurate docket entries and take appropriate actions.

  • Knowledge and understanding of basic document such as pleadings, legal correspondence, and transcripts is desired.

  • Skill in making docket entries, checking for prohibited filings, and identifying unpaid fees on prior filings.

Employee Benefits

Judiciary employees serve under excepted appointment (not civil service). Employees working at least 20-hours per week, or more are eligible for the following benefits:

  • Federal Employees Retirement System (FERS-FRAE) – employee contribution is 4.4% of base pay. Enrollment is automatic upon employment.

  • Thrift Savings Plan (TSP) – traditional and/or Roth retirement savings and investment plan with employer matching contributions up to 5% of pay. Enrollment is automatic upon employment.

  • Social Security and Medicare benefits

  • Eleven paid Federal holidays plus annual and sick leave accruals

  • Federal Employees Health Benefits Program (FEHB)

  • Federal Employees Group Life Insurance Program (FEGLI)

  • Flexible Benefits Program for Health Care Reimbursement (HCRA)

  • Flexible Benefit Program for Dependent Care Reimbursement (DCRA)

  • Federal Employees Dental and Vision Insurance Program (FEDVIP)

  • Paid on-site assigned parking

  • Mandatory electronic fund transfer (direct deposit) participation for payment of net earnings

  • Premium Payment Plan (PPP)

  • 24-hour on-site fitness center

Miscellaneous

  • Manage civil and criminal cases from opening to closing. Review, identify, and research the accuracy, timeliness, and quality of data entered into the case record. Make corrections to ensure compliance with local and federal procedures. Ensure all case files and related information are accessible. Perform quality control on entries docketed by attorneys.

  • Prepare and analyze required reports, verifying that the data meets quality assurance standards.

  • Check for prior or prohibited filings and verify attorneys’ authority to practice. Monitor the release of exhibits and sealed documents and verify and issue summons.

  • Respond to inquiries regarding case status. Provide information and instruction on electronic case filing (ECF) to external customers. Inform customers of required fees, receive payments, issue receipts, balance the cash drawer at the end of the day, and process credit card payments.

  • Open cases in the case management system and docket initial opening events.

  • Scan and convert documents filed over the counter into image files. Enter documents and proceedings on the case docket, maintain documents in their appropriate locations, answer phone inquiries related to case status, archive information, and court procedures. Provide forms via mail or email as requested.

  • Assist the public with electronic and paper files. Conduct case research as needed, provide archive information for closed cases, and supply file copies upon request.

  • Prepare, ship, and retrieve records from the appropriate archive center. Scan, copy, file, pickup, sort, and process mail. Maintain the mail meter and meter log. Receive and stamp incoming documents.

  • Record court proceedings, organize exhibits, set up and troubleshoot electronic evidence presentation systems, and assist with the orderly flow of court proceedings, as required, when providing backup coverage.

  • Perform other duties or special projects, as assigned.

Application Info

Qualified applicants should submit a complete applicant’s packet by noon CT on Tuesday, Jan. 20, 2026. A complete applicant’s packet includes: a letter of interest, a current/detailed resume, a list of three professional references (letters are not required), and a completed Application for Judicial Branch Federal Employment (Form AO-78). Applications for Judicial Branch Federal Employment (Form AO-78) may be downloaded from the court’s website. You must reference the vacancy announcement number in your letter of interest. Applicant’s packets will not be considered complete until all the required items have been received by Human Resources. Hard copies will not be accepted. Please email or fax your complete applicant’s packet to: humanresources@lamd.uscourts.gov (Attachment must be saved as one PDF file – Multiple attachments will not be accepted.) or attention: Human Resources; fax 225.389.3542

The federal Judiciary is an Equal Employment Opportunity employer.