Job Details for Accounts Payable Administrator/Administrative Assistant

Who We Are

We work to keep people out of prison and stop state executions by adhering to our mission and core values—compassion, courage, competency, creativity, and collaboration—when representing clients. Our clients are indigent defendants charged with federal crimes ranging from drug offenses to white‐collar conspiracies and clients sentenced to death. We practice holistic lawyering to protect our clients’ rights and champion their humanity at every stage of the criminal case and beyond. Federal Defender Services of Eastern Tennessee (FDSET) seeks to embrace diversities, support equity, and foster an inclusive work environment that promotes commitment, flexibility, and fairness.

Duties

The accounts payable administrator assists the federal defender and administrative officer with specific financial and administrative functions. Primary areas of responsibility include but are not limited to: preparing vendor payment batches for review and approval; entering invoice and ACH payments into the banking platform; daily confirmation of ACH payments awaiting approval; reconciling returned payments; corresponding with the bank and vendors as needed; tracking and completing credit card payments; and creating and maintaining vendor accounts. This position will also be responsible for retirement/HSA/FSA contribution entries, coordinating supply orders, 1099 preparation for expert witnesses, and preparing monthly reports required by FDSET’s grant and conditions. Further, the accounts payable administrator acts as backup for processing semi-monthly payroll and tracking staff travel reimbursements.