Job Details for Human Resources Manager

The U.S. Pretrial Services Office for the Middle District of Florida is currently accepting applications for the position of Human Resources Manager to manager a full range of management-level human resources functions. The assignment of a duty location is at the discretion of the chief pretrial services officer. This position will be under the direct supervision of the chief pretrial services officer.

The Human Resources Manager performs professional and managerial work related to supervision and oversight of all aspects of the human resources management program. The incumbent is expected to exhibit leadership and professional excellence. The incumbent is responsible for oversight of multiple administrative assistants throughout the district. The incumbent is responsible for the management of the human resources program, formulation and implementation of human resources policies, procedures, practices and standards. The incumbent participates in organizational planning strategies and facilitates the implementation of organizational change and advises management in the appropriate application of human resources practices. Representative duties include, but are not limited to:

• Manage, develop and mentor administrative staff, including establishing standards, assigning and reviewing work, evaluating performance, and handling disciplinary actions. Maintain accurate documentation, statistics, and employee records. Review work procedures, conduct staff meetings, provide information, and delegate work. Routinely check work products and processes, and provide guidance as required.
• Manage the human resources programs for the court unit. Serve as advisor to chief pretrial services officer, deputy chief, and supervisors on all matters pertaining to human resources management. Provide advice and recommendations to chief and management that is well-supported and consistent with the court unit goals. Participate in organizational planning and staffing strategies and facilitate the implementation of organizational change.
• Initiate the formulation and implementation of human resources policies, procedures, practices and standards for the court unit. Research, develop, and compose human resources policies for the court unit. Administer and oversee application of the same. Evaluate overall effectiveness of the human resources program and its components. Keep employees informed of the policies and procedures of the court unit.
• Advise chief pretrial services officer, deputy chief, and supervisors on matters pertaining to conduct and discipline, employee relations, benefits and entitlements, and the accomplishment of other special programs. Provide employee relations and human resources counseling to employees. Ensure the development and monitoring of performance improvement plans and disciplinary actions follow compliance with court unit policy and procedures. Oversee any adverse action processes and procedures to ensure they are handled expeditiously and according to policy.
• Develop, manage, and administer a recruitment program which produces a broad pool of qualified candidates and incumbents, enabling the court unit to meet its staffing goals and needs. Remain current on new recruitment sources, strategies, and initiatives and recommend program enhancements as appropriate. Oversee the consistent application of sound human resources practices in advertising, screening, testing, and interviewing of applicants. Determine and recommend potential salary offers which follow Judiciary policies and guidelines, and negotiate and present job offers, as authorized. Identify program and policy areas needing improvement and recommend and implement viable solutions. Provide well-researched recommendations for alternative organizational structures to meet unit needs. Oversee all aspects of the background investigation program for all positions.
• Ensure classification, compensation and job qualification standards conform to the requirements of the Court Personnel System. Advise management on the application of appropriate classification, compensation and qualification standards. Development of new position descriptions. Process and coordinate personnel and payroll actions, including appointments, promotions, demotions, separations, terminations, retirements, and within-grade increases. Maintain oversight of employee eligibility dates for promotions, performance evaluations, and within-grade increases, and communicates required actions to supervisors.
• Manage the judiciary benefits program for the court unit, ensuring all information is current, communicated timely, and employee inquiries are handled accurately and promptly. Process and coordinate changes to employee benefits including changes to employee health and life insurance coverage as well as other benefits. Manage workers’ compensation, telework, recognition awards, and other human resources related programs according to applicable local, Administrative Office, and federal policies. Conduct training seminars when needed.
• Create and maintain fair employment practices and policies for the court unit. Ensure timely completion of annual fair employment practices information, and serve as Employment Dispute Resolution Coordinator, if appointed.
• Administer human resources management information systems (HRMIS) and ensure personnel action processing and records maintenance are accomplished according to policy and meet established deadlines. Ensure electronic actions submitted through HRMIS are accurate, comply with judiciary and local unit policies/procedures, and appropriate action approvals are documented prior to submission.
• Analyze data and produce clear and reliable reports. Interpret human resources data and identify ways in which that data may affect unit goals and objectives.
• Serve as backup to the financial administrator by assisting with JPPS and other financial and administrative functions and performing related duties as assigned to support internal controls, audits, and compliance requirements.
• Assists with arranging and coordinating employee travel, including booking airfare through National Travel Service in accordance with Judiciary policies and procedures.
• Design, develop, and present training programs, including but not limited to: new employee orientation, in-service workshops on technical and professional development topics, and management/leadership training.
• Communicate clearly and effectively, both orally and in writing, to explain complex human resources concepts to individuals and groups with varying experience and backgrounds. Interact effectively with both internal staff and the public, providing good customer service and resolving difficulties efficiently while complying with regulations, rules, and procedures. Facilitate, mediate, and negotiate complex and sensitive matters with management and court unit staff.
• Comply with the Code of Conduct for Judicial Employees and court confidentiality requirements, including handling confidential information in a variety of contexts. Always demonstrate sound ethics and good judgment.
• Attend conferences, training and meetings as required. Routine travel to divisional offices may be required.
• Perform other duties as assigned.