Job Details for Courtroom Deputy Clerk
| Court Name/Organization | New Jersey Bankruptcy Court |
| Overview of the Position | This position is in the Clerk’s Office in the Bankruptcy Court. The incumbent manages the judge’s caseload and provides courtroom and other assistance through management of court calendars, attending court proceedings, recording pertinent results for minutes. |
| Location | Newark, NJ |
| Opening and Closing Dates | 03/11/2026 - Open Until Filled |
| Appointment Type | Permanent |
| Classification Level/Grade | CL 24 - CL 27 |
| Salary | $52,678 - $114,425 |
Position Description
- Manages judge’s cases by calendaring and regulating their movement; monitoring filing of pertinent documents and timely responses to judicial orders; and setting dates and times for hearings, trials, and conferences. Keeps judge and immediate staff informed of case progress.
- Reviews information relating to pending cases to ensure that all records and reference materials are available for use by the judge and counsel.
- Attends court sessions and conferences. Assists with the orderly flow of proceeding including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, and managing exhibits. Takes notes of proceedings and rulings and prepares minute entries.
- Acts as liaison among the clerk’s office, the bar and the judge to ensure that cases proceed smoothly and efficiently. Serves as a primary source of information on scheduling conferences, hearings, trials, and other case processes.
- Makes summary entries on the docket of all documents and proceedings. This includes such things as pleadings, petitions, motions, complaints, appeals, minutes and orders.
- Manages cases to ensure timely progression. Ensures that all automated entries are appropriately linked. When delays are noted, takes appropriate action such as scheduling a status conference.
- Processes case conversions from one chapter to another.
- Prepares form judgments and orders for signature.
- Informs parties when a judgment or appealable order is entered.
- As required, arranges for hearings on interim and final fee applications by all parties entitled to fees.
- Responds to management requests regarding courtroom services issues.
- Provides customer service and resolve difficulties while complying with regulation, rules, and procedures.
- Demonstrates proficiency in problem solving, trouble shooting, and identifying alternative solutions. Display a sense of urgency and the ability to make timely and effective decisions.
- Works with team members to solve issues that arise.
- Closely collaborate with the Electronic Court Recorder (ECRO) to ensure clear communication that all work is completed timely and assists team members to ensure success of the team.
- Performs other duties as assigned.
Qualifications
To qualify for the position of Courtroom Deputy Clerk, individual must have legal support experience and administrative experience. Individual must have experience with clerical procedures involving the use of PC programs and use of specialized terminology, and demonstrated ability to apply a body of rules, regulations, directives or laws. Bankruptcy and/or electronic filing experience a plus as is a college degree.
For placement above the minimum entry level, at least one year of experience must be or equivalent to the next lower CL level in Federal Service.
Employee Benefits
- 13 days paid vacation for the first three years
- 20 days paid vacation after three years
- 26 days paid vacation after fifteen years
- 13 days of paid sick leave per year
- A minimum of 10 paid national holidays
- Federal Employees Retirement System
- Thrift Savings Plan (equivalent to a 401K plan)
- Optional participation:
- Choice of Federal Employees Health Benefits Plan
- Federal Employees Group Life Insurance
- Flexible Spending Program
- Long-Term Disability Insurance
Miscellaneous
- Manages judge’s cases by calendaring and regulating their movement; monitoring filing of pertinent documents and timely responses to judicial orders; and setting dates and times for hearings, trials, and conferences. Keeps judge and immediate staff informed of case progress.
- Reviews information relating to pending cases to ensure that all records and reference materials are available for use by the judge and counsel.
- Attends court sessions and conferences. Assists with the orderly flow of proceeding including, but not limited to, setting up the courtroom, assuring presence of all necessary participants, and managing exhibits. Takes notes of proceedings and rulings and prepares minute entries.
- Acts as liaison among the clerk’s office, the bar and the judge to ensure that cases proceed smoothly and efficiently. Serves as a primary source of information on scheduling conferences, hearings, trials, and other case processes.
- Makes summary entries on the docket of all documents and proceedings. This includes such things as pleadings, petitions, motions, complaints, appeals, minutes and orders.
- Manages cases to ensure timely progression. Ensures that all automated entries are appropriately linked. When delays are noted, takes appropriate action such as scheduling a status conference.
- Processes case conversions from one chapter to another.
- Prepares form judgments and orders for signature.
- Informs parties when a judgment or appealable order is entered.
- As required, arranges for hearings on interim and final fee applications by all parties entitled to fees.
- Responds to management requests regarding courtroom services issues.
- Provides customer service and resolve difficulties while complying with regulation, rules, and procedures.
- Demonstrates proficiency in problem solving, trouble shooting, and identifying alternative solutions. Display a sense of urgency and the ability to make timely and effective decisions.
- Works with team members to solve issues that arise.
- Closely collaborate with the Electronic Court Recorder (ECRO) to ensure clear communication that all work is completed timely and assists team members to ensure success of the team.
- Performs other duties as assigned.
Application Info
Send resume and cover letter to careers@njb.uscourts.gov.
The federal Judiciary is an Equal Employment Opportunity employer.