Job Details for Receptionist

The Receptionist serves as the first point of contact for the office and provides professional administrative support to attorneys and staff. Duties include answering and screening multiple telephone lines; receiving and directing calls from clients, incarcerated defendants, court personnel, attorneys, and members of the public; greeting and assisting visitors; monitoring office access; and providing general information regarding staff availability, court schedules, and office procedures.

The Receptionist receives, routes, and distributes incoming mail, deliveries, facsimiles, and other correspondence; coordinates courier and express mail services; and delivers legal documents for filing with the Clerk’s Office, the U.S. Attorney’s Office, and other federal agencies as appropriate. The Receptionist prepares and formats correspondence, memoranda, reports, and other documents; assists with data entry and statistical reporting; operates office equipment and communication systems; and provides administrative assistance to support daily office operations.

The successful candidate must be able to work effectively in a legal environment while maintaining professionalism, diplomacy, and confidentiality. The full position description is available on the website.

Candidates must demonstrate strong customer service skills, initiative, reliability, attention to detail, and the ability to prioritize multiple assignments while working both independently and as part of a team. The successful candidate will possess a demonstrated ability to communicate effectively with diverse groups, analyze routine problems, apply established policies and procedures, and provide practical solutions in support of office operations. Extra consideration will be given to candidates fluent in Spanish.