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Job Details for Human Resources/Training Specialist

Court Name/Organization Wyoming District Court
Overview of the Position As a Human Resources and Training Specialist incumbent provides administrative and technical support for human resources programs, personnel transactions, training activities, administrative support and audit endeavors in accordance with approved procedures, policies, and internal controls. The position supports roughly 45 staff members, including judges, chambers staff, and Clerk’s Office staff throughout the district and reports to the Chief Deputy. The incumbent must maintain a professional demeanor at all times, be detail oriented, self-motivated and highly organized. The incumbent must possess strong interpersonal skills, demonstrate sound judgment and poise, foster high ethical standards, and communicate professionally and tactfully, both orally and in writing.
Location Cheyenne, WY
Opening and Closing Dates 05/16/2025 - Open Until Filled
Appointment Type Permanent
Classification Level/Grade CL-27, Step1 - CL-27, Step 61
Salary $59,133 - $96,147
Announcement Number 2025-03
Link to Job Announcement

Position Description

  • Process a variety of human resources and payroll actions such as appointments, promotions, separations, terminations, within-grade pay increases, and changes to benefit elections. Create and up date position descriptions. Maintain automated personnel records system and process workers compensation claim forms.
  • Conduct recruitments, including preparing vacancy announcements, interviewing, and maintaining recruiting and hiring statistics. Review applications for completeness.
  • Administer the court’s benefits program; including maintaining and distributing benefits materials, processing forms and addressing routine benefits questions and resolving benefits issues
  • Maintain and audit leave and timekeeping records
  • Manage performance reviews
  • Ensure accuracy of personnel information in the Judiciary’s Human Resources Management Information System (HRMIS)
  • Coordinate background check and investigations, verify applicant employment, check references, take employee fingerprints, submit background check/investigation requests and track results. Issue credentials and identification cards. Maintain the Facilities Access Card (FAC) Program.
  • Research, develop, and write human resources policies, procedures and best practices for the Court. Maintain and update the personnel manual and other written human resources policies such as social media, telework, and internal controls as necessary.
  • Oversee orientation for new employees, including review of required new hire forms, personnel policies and procedures, and benefit options
  • Assist with employee recognition programs
  • Prepare and conduct training in human resources-related areas, such as benefits and performance management
  • Advise and educate staff in all areas of federal and Judiciary benefits
  • Serves as resource on personnel issues for staff, supervisors and management, coaching and facilitating as needed
  • Advise judges, unit executives, supervisors and court staff on human resources matters, procedures and processes
  • Assist with emergency preparedness processes and procedures
  • Ensure adherence to the Guide to Judiciary Policy and the Human Resources Manual regarding human resources practices and separation of duties
  • Comply with the Code of Conduct for Judicial Employees and court confidentiality requirements, including handline confidential information in a variety of contexts
  • Provide administrative support in reviewing financial documents and maintain the District’s internal controls and provide support for the annual and cyclical audits
  • Other duties as assigned

Qualifications

The successful candidate must have two years of specialized experience, one year of which must be equivalent to work as a CL 25, or a bachelor’s degree from an accredited college or university and one of the following superior academic achievement requirements:

  • An overall “B” grade point average equaling 2.90 or better of a possible 4.0
  • Standing in the upper third of the class
  • GPA of 3.5 or better in major field of study, such as business or public administration, human resources management, industrial relations, or psychology
  • Election of membership in Phi Beta Kappa, Sigma Xi, or one of the National Honorary Scholastic Societies meeting the minimum requirements of the Association of College Honor Societies, other than Freshman Honor Societies, or 
  • Completion of one academic year (18 semester or 27 quarter hours) of graduate study in an accredited university in business or public administration, political science, criminal justice, law, or other field closely related to this position

Specialized experience for this position is defined as progressively responsible experience in at least one but preferably two or more functional areas of human resources management and administration (classification, staffing, training, employee relations, etc.) that provided the knowledge of the rules, regulations, terminology, etc. of the area of human resources administration. Evidence of all specialized experience must be supported by detailed documentation of duties performed in any positions held. Please provide such documentation on your AO78.

The successful candidate will possess:

  • Effective written communication and proofreading skills to produce logical and concise written work products as well as to review and correct original correspondence
  • The ability to organize multiple tasks, work under pressure, and meet deadlines
  • A command of automated human resources, word processing, spreadsheet, email, and database programs and systems
  • Skill in researching and interpreting guidelines, rules, policies, and regulations
  • The ability to collect, organize, and interpret data
  • Skill in administrative matters, such as file maintenance, record keeping, and preparation of reports
  • Meticulous attention to detail, strict adherence to procedural requirements, and the utmost judgment, discretion and confidentiality
  • Excellent interpersonal skills and the ability to work independently as well as cooperatively with others in a team environment

Preferred Qualifications/Skills:

  • Bachelor's degree from an accredited college/university in a field of academic study such as human resources, psychology, sociology, human relations, business or public administration
  • Human resources administration experience in the Federal Judiciary is highly desired
  • Solid computer skills are required, including proficiency in Adobe Acrobat, Microsoft Office, including Word, Excel and PowerPoint

Employee Benefits

For more detailed information about Federal Judiciary benefits, please visit www.uscourts.gov/careers/benefits.

Miscellaneous

  • Process a variety of human resources and payroll actions such as appointments, promotions, separations, terminations, within-grade pay increases, and changes to benefit elections. Create and up date position descriptions. Maintain automated personnel records system and process workers compensation claim forms.
  • Conduct recruitments, including preparing vacancy announcements, interviewing, and maintaining recruiting and hiring statistics. Review applications for completeness.
  • Administer the court’s benefits program; including maintaining and distributing benefits materials, processing forms and addressing routine benefits questions and resolving benefits issues
  • Maintain and audit leave and timekeeping records
  • Manage performance reviews
  • Ensure accuracy of personnel information in the Judiciary’s Human Resources Management Information System (HRMIS)
  • Coordinate background check and investigations, verify applicant employment, check references, take employee fingerprints, submit background check/investigation requests and track results. Issue credentials and identification cards. Maintain the Facilities Access Card (FAC) Program.
  • Research, develop, and write human resources policies, procedures and best practices for the Court. Maintain and update the personnel manual and other written human resources policies such as social media, telework, and internal controls as necessary.
  • Oversee orientation for new employees, including review of required new hire forms, personnel policies and procedures, and benefit options
  • Assist with employee recognition programs
  • Prepare and conduct training in human resources-related areas, such as benefits and performance management
  • Advise and educate staff in all areas of federal and Judiciary benefits
  • Serves as resource on personnel issues for staff, supervisors and management, coaching and facilitating as needed
  • Advise judges, unit executives, supervisors and court staff on human resources matters, procedures and processes
  • Assist with emergency preparedness processes and procedures
  • Ensure adherence to the Guide to Judiciary Policy and the Human Resources Manual regarding human resources practices and separation of duties
  • Comply with the Code of Conduct for Judicial Employees and court confidentiality requirements, including handline confidential information in a variety of contexts
  • Provide administrative support in reviewing financial documents and maintain the District’s internal controls and provide support for the annual and cyclical audits
  • Other duties as assigned

Application Info

Qualified individuals for this “at will” position must submit the following:

  1. A cover letter detailing how your experience relates to the position requirements
  2. A resume detailing all relevant experience, education and skills
  3. Three professional references with contact information
  4. AO-78, Federal Judicial Branch Application for Employment

Failure to submit a complete and signed cover letter, AO-78, and resume will result in immediate disqualification. Description of Work section of the AO-78 must be completed to include salary information. Incomplete and/or unsigned applications will not be considered, returned or retained. Only applicants selected for an interview will be contacted and must travel at their own expense. All documents must be submitted via email (as a single PDF attachment) to: hr@wyd.uscourts.gov. Please note “Vacancy Announcement: 2025-03” in the subject line of the email.

The federal Judiciary is an Equal Employment Opportunity employer.