Job Details for Records Management Clerk
| Court Name/Organization | Third Circuit Court of Appeals |
| Overview of the Position | This position is located in the Clerk’s Office for the U.S. Court of Appeals for the Third Circuit. The clerk’s office supports the U.S. Court of Appeals for the Third Circuit, which includes Pennsylvania, New Jersey, Delaware, and the U.S. Virgin Islands. The records management clerk will provide support in connection with a range of clerk's office tasks connected to records management. The records management clerk also staffs and assists with the coordination of official court sessions requiring increased in-person presence. This position is open until filled, with priority given to applications received by Sept. 26, 2025. |
| Location | Philadelphia, PA |
| Opening and Closing Dates | 09/08/2025 - Open Until Filled |
| Appointment Type | Temporary |
| Classification Level/Grade | CL 22 |
| Salary | $33,557 - $57,769 |
| Link to Court Careers Information | https://www.ca3.uscourts.gov/vacancy-announcements |
| Announcement Number | C-25/02 |
| Link to Job Announcement | |
Position Description
- Staffing the front counter to receive in-person filings and process payments.
- Scanning documents to be uploaded to the Court’s Case Management/Electronic Case Filing system (CM/ECF).
- Performing quality control on scanned documents.
- Downloading documents in electronic format and transferring to other media.
- Assisting with pick up, opening, processing, and distributing incoming mail, UPS, and FedEx shipments.
- Copying, filing, and organizing documents.
- Assisting with coordination of official court sessions.
- Assisting in other special projects.
- Performing other duties as assigned.
Qualifications
The successful applicant must be a high school graduate (or equivalent). The position may require some lifting of less than 50 lbs.
Preferred Qualifications - The court is seeking an applicant with initiative, a friendly and customer focused attitude, and excellent organizational, interpersonal, and communication skills. Preference will be given to applicants who have prior clerical and/or customer service experience. Prior experience using case management and/or electronic case filing programs, Adobe Acrobat, and Microsoft Office products such as, Word, Excel, Outlook, and Teams, is a plus.
Employee Benefits
The Third Circuit Court of Appeals offers a generous benefits package, competitive salary, and a dedication to work/life balance, including flexible schedules, as well as:
- Eleven (11) paid federal holidays
- Paid annual leave (13 days/year for the first three years, increases with tenure)
- Paid sick leave (13 days/year)
- Retirement benefits under the Federal Employees Retirement System (FERS)
- Thrift Savings Plan (TSP) (401-k equivalent)
- Health benefits under the Federal Employees’ Health Benefits Program (FEHB)
- Dental and Vision insurance options under the Federal Employees Vision and Dental Insurance Program (FEDVIP)
- Flexible Benefits Program (pre-tax Healthcare and Dependent care expenses)
- Life insurance benefits under the Federal Employees Group Life Insurance Program (FEGLI)
- Commuter Benefit Program (pre-tax mass transit and parking)
- Transit subsidy program
- Employee Assistance Program (EAP)
- Student Loan Forgiveness for Public Service Employees
Miscellaneous
- Staffing the front counter to receive in-person filings and process payments.
- Scanning documents to be uploaded to the Court’s Case Management/Electronic Case Filing system (CM/ECF).
- Performing quality control on scanned documents.
- Downloading documents in electronic format and transferring to other media.
- Assisting with pick up, opening, processing, and distributing incoming mail, UPS, and FedEx shipments.
- Copying, filing, and organizing documents.
- Assisting with coordination of official court sessions.
- Assisting in other special projects.
- Performing other duties as assigned.
Application Info
Applicants must submit the following in a single PDF document via e-mail to Clerk-Vacancy@ca3.uscourts.gov.
- Cover letter detailing relevant experience
- Resume
- References
- Completed AO-78, Application for Judicial Branch Federal Employment.
The subject line of the email must include, “C-25/02 Records Management Clerk” and your name.
The court will only communicate with those qualified individuals who will be invited to interview. The court reserves the right to modify the conditions of this job announcement, or to withdraw the announcement, any of which may occur without prior written or other notice. If a subsequent vacancy of the same or a substantially similar position becomes available within a reasonable time of this announcement, the clerk of court may elect to select a candidate from the original qualified applicant pool. An extension of this temporary appointment or conversion to a permanent appointment may be offered without competition.
The federal Judiciary is an Equal Employment Opportunity employer.