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Job Details for Case Administration Supervisor

Court Name/Organization California Northern District Court
Overview of the Position Whether launching or continuing a career in public service, the U.S. District Court for the Northern District of California offers a unique and rewarding opportunity. With competitive salaries and benefits, plus the chance to work with colleagues committed to fulfilling the important mission of administering justice in an efficient and effective manner, this is an ideal environment for those passionate about public service. Priority consideration given to applicants who apply by Jan. 16, 2026.
Location San Francisco, CA
Opening and Closing Dates 01/05/2026 - Open Until Filled
Appointment Type Permanent
Classification Level/Grade CL 28
Salary $89,488 - $145,507
Link to Court Careers Information https://www.cand.uscourts.gov/career-opportunities/
Announcement Number FY26-08
Link to Job Announcement

Position Description

This position is located in the Clerk’s Office, U.S. District Court, San Francisco, and reports to the Director of Case Administration. The incumbent oversees Data Quality Specialist and supervises docket/intake clerks at the main office in San Francisco. The Supervisor is also responsible for the maintenance of the court record, including case initiation, docketing new court filings, appeals and exhibits. The incumbent is responsible for planning, organizing and reviewing work and establishing policies and procedures to ensure excellent customer service and efficient processing of documents.

Representative Duties

  • Act as a consultant to the Director of Case Administration and other managers in the formulation, implementation, and assessment of office practices, policies, and procedures.
  • Supervise all aspects of docketing, closed files and exhibit management. Ensures the smooth and efficient processing of documents and files. Assist in the implementation of new procedures or statutes affecting processing and filing of cases and documents. 
  • Design, develop, document, deploy, maintain, and support technology-based solutions to modernize and integrate processes for file/data management, work distribution, quality assurance, and statistical reporting.
  • Ensures the timely processing of attorney admission petitions, requests for certificates of good standing and associated correspondence and inquiries.
  • Assigns and explains work requirements to subordinates for new or changed programs, functions, goals, and processes.
  • Promotes and maintains conditions that encourage teamwork, effective communication, initiative, enthusiasm, and positive morale.
  • Plans, coordinates, and schedules all operational activities in the case management, records, and intake units.
  • Develops and implements training procedures for subordinates and prepares instructional manuals and guidelines.
  • Assist the Chief Deputy of Operations and Director of Case Administration in defining and creating long and short-term goals regarding the efficient functioning of the operations department and implementing and monitoring strategic plans for the accomplishment of goals.
  • Research operational questions, problems and ideas for efficiency/improvement.
  • Produces Student Loan Reports. Ensures student loan documents are timely docketed and processed a case systems administrator.
  • Oversee data quality district wide and work with the Director of Case Administration and Data Analyst/Trainer to establish data entry standards. 
  • Monitor and update the CM/ECF event dictionary; analyze the impact of changes to the dictionary; make recommendations for creating events or eliminating existing ones.
  • Establishes and adjusts schedules, priorities, and deadlines for completion of work assignments and coordinates work schedules with other units. Considers and grants/denies leave requests, as appropriate. Monitors leave usage of staff to ensure compliance with office policy.
  • Supervise employees involved in operational activities, including assigning, and reviewing work, evaluating performance, and recommending disciplinary actions. Develop and conduct employee performance evaluations.

General Experience

Two years of specialized experience, including at least one year equivalent to work at the CL 27 or equivalent. Progressively responsible IT work that indicates the possession of, or the ability to acquire, the knowledge and skills needed to perform the duties of the position.

Specialized Experience

Specialized Experience is progressively responsible administrative, technical, professional, supervisory or managerial experience that provided an opportunity to gain skill in developing interpersonal work relationships needed to lead a team of employees; the ability to exercise mature judgment; and knowledge of the basic concepts, principles and theories of management; and the ability to understand the managerial policies applicable to the court.

Preferred Qualifications

  • Prior federal court experience.
  • Prior supervisory experience and/or proven ability to work with people at all levels of organization, and with varying backgrounds.
  • A college degree.
  • Ability to meet and communicate effectively with a variety of people.
  • Skill in using applicable automated systems, including electronic case filing.
  • Experience which reflects the applicant’s ability to work under pressure and deal with change.
  • Work experience that demonstrates the applicant’s ability to successfully manage multiple competing priorities, and skill in dealing with others in person-to-person work relationships.
  • Proven analytical reasoning skills including the ability to interpret and apply procedural rules.
  • Customer service experience, with the ability to convey specialized/technical procedures.

Employee Benefits

The U.S. District Court for the Northern District of California is part of the federal Judicial branch of government and is independent of the Executive and Legislative branches. The court sets its own employment policies including remote work and performance management, while also valuing employees' individualism and continuing to strive towards a diverse, equitable and inclusive workplace.

Compensation will be set based on experience and qualifications pursuant to the policies and guidelines set forth in the Court Personnel System (CPS).

Judicial Branch employees are "at will” employees and are not subject to the employment regulations of competitive service. However, full-time judiciary employees are entitled to:

  • A minimum of 11 paid holidays per year

  • Paid annual leave in the amount of 13 days per year for the first three years, 20 days per year after three years, and 26 days per year after 15 years.

  • Paid sick leave in the amount of 13 days per year

  • Federal Employees’ Retirement System (FERS)

  • Optional participation in the Thrift Savings Plan (with up to 5% employer matching contributions), the Federal Employees Health Benefits Program (FEHBP), Federal Dental and Vision Insurance Program (FEDVIP), the Federal Employees’ Group Life Insurance (FEGLI), the Flexible Benefits Program, the Commuter Benefit Program, (Public Transportation subsidy up to $130 per month), Long-Term Care Insurance, and Professional Liability Insurance

  • Employee Assistance Program (EAP)/Work Life Services

For more information about federal court benefits, please visit the U.S. Courts website.

Miscellaneous

This position is located in the Clerk’s Office, U.S. District Court, San Francisco, and reports to the Director of Case Administration. The incumbent oversees Data Quality Specialist and supervises docket/intake clerks at the main office in San Francisco. The Supervisor is also responsible for the maintenance of the court record, including case initiation, docketing new court filings, appeals and exhibits. The incumbent is responsible for planning, organizing and reviewing work and establishing policies and procedures to ensure excellent customer service and efficient processing of documents.

Representative Duties

  • Act as a consultant to the Director of Case Administration and other managers in the formulation, implementation, and assessment of office practices, policies, and procedures.
  • Supervise all aspects of docketing, closed files and exhibit management. Ensures the smooth and efficient processing of documents and files. Assist in the implementation of new procedures or statutes affecting processing and filing of cases and documents. 
  • Design, develop, document, deploy, maintain, and support technology-based solutions to modernize and integrate processes for file/data management, work distribution, quality assurance, and statistical reporting.
  • Ensures the timely processing of attorney admission petitions, requests for certificates of good standing and associated correspondence and inquiries.
  • Assigns and explains work requirements to subordinates for new or changed programs, functions, goals, and processes.
  • Promotes and maintains conditions that encourage teamwork, effective communication, initiative, enthusiasm, and positive morale.
  • Plans, coordinates, and schedules all operational activities in the case management, records, and intake units.
  • Develops and implements training procedures for subordinates and prepares instructional manuals and guidelines.
  • Assist the Chief Deputy of Operations and Director of Case Administration in defining and creating long and short-term goals regarding the efficient functioning of the operations department and implementing and monitoring strategic plans for the accomplishment of goals.
  • Research operational questions, problems and ideas for efficiency/improvement.
  • Produces Student Loan Reports. Ensures student loan documents are timely docketed and processed a case systems administrator.
  • Oversee data quality district wide and work with the Director of Case Administration and Data Analyst/Trainer to establish data entry standards. 
  • Monitor and update the CM/ECF event dictionary; analyze the impact of changes to the dictionary; make recommendations for creating events or eliminating existing ones.
  • Establishes and adjusts schedules, priorities, and deadlines for completion of work assignments and coordinates work schedules with other units. Considers and grants/denies leave requests, as appropriate. Monitors leave usage of staff to ensure compliance with office policy.
  • Supervise employees involved in operational activities, including assigning, and reviewing work, evaluating performance, and recommending disciplinary actions. Develop and conduct employee performance evaluations.

Application Info

Applicants must submit the following:

  1. Cover letter
  2. Resume
  3. Three professional references.

To be considered for this position, visit our agency website to submit the online application, along with the above-listed documents. Please be sure to fully complete your application by providing all work history from the past ten years. Attachments should be submitted as Microsoft Word or Adobe Acrobat files. Other formats are not acceptable. 

Applications will be considered complete when the online application and all required attachments, in the appropriate format, are received by the human resources unit. 

The federal Judiciary is an Equal Employment Opportunity employer.